Friday, October 3rd, 4:00-5:30 pm
We’ve decided to try something new on the first day of this year’s conference, before the reception – a D&D Marketplace. We’re really excited about this session, and the associated posters, because we think they provide a way for people to expose their work and their ideas to the majority of conference participants. Here’s how this high-energy session will work…
Conference planners will select people to present during the D&D Marketplace who are passionate about sharing tools, concepts, and success stories. These presenters will strike up conversations with participants who are strolling around the room, perusing the wares. No timers or buzzers are involved.
Presenters may choose to display “posters” during the Marketplace (more on this below), and they will be expected to provide handouts for participants and to be able to succinctly express what’s important for conference participants to know about their resource, method, research, case study, program, etc. and to elaborate and answer any questions people may have.
During the D&D Marketplace, most of the tables will be removed from the ballroom so people have room to move about. Marketplace presenters will be stationed throughout the room, standing at a cafe-sized table where they can display information and handouts. We will provide every Marketplace presenter with a sign with their topic on it. For those Marketplace presenters who prepare posters, we will also provide tabletop easels if you need them.
During this 90-minute session, conference participants will stroll around the ballroom, looking over posters, picking up resources, and talking with Marketplace presenters – people who want to tell others about a particular tool, concept or case they’re excited about.
About the Posters…
D&D Marketplace presenters are invited to also prepare posters, which will be displayed at their Marketplace table and then moved to a prominent location in or near the main ballroom for the rest of the three-day conference. To display your poster, you can choose to do one of three things:
- Purchase a tri-fold foam display board like the one here at Staples for $15 and prepare your poster in advance of the conference on the display board. You’ll need to bring the board or ship it to yourself at the hotel so it arrives no later than the morning of October 3rd. These display boards are 36″ tall by 48″ wide.
- Prepare your poster on posterboard (standard size is 22”x 28”) and bring that with you to the conference. We will provide you with a tabletop easel, but make sure Logistics Coordinator Polly Riddims knows that you will need it ().
- Prepare the elements of your poster (large titles, graphs, pictures, text, etc.) and bring them with you to the conference – or bring a rolled up completed poster. We will provide a tabletop easel and 22″ x 28″ posterboard for you to paste your elements onto, but you will need to let Polly know you will need those things ().
After the D&D Marketplace, your easel or display board will be placed on a table where you can (and should) also leave handouts, resources and business cards for people to pick up. You may choose to also stand at your poster during high-traffic times such as during breaks and answer questions about your poster.
Posters are a great way to introduce a large percentage of conference participants to your work or your idea. A workshop about a method, resource or program people aren’t familiar with may attract only a few people, while a poster on something new and innovative is likely to be seen by the majority of attendees. Posters are also a great way for those without strong English skills or much presenting experience to share their work in a more comfortable setting.
Your poster may consist of one large sheet of paper, or you can tack up multiple sheets of smaller paper. Your poster should take people through a process, program, concept or story. The type is large and wording is simple, and diagrams and pictures bring the poster to life. People should be able to quickly discern your message and determine whether they need to read more or move on. Although you will be able to walk people through the story/process/concept depicted on your poster during the marketplace and perhaps at other times as well, the poster should be able to clearly present the concept on its own. Your poster should NOT consist mainly of pasted-up pages of small type!
Up to three co-authors can be named for each poster, and up to three people may present the poster during the D&D Marketplace. Everyone presenting a poster must register for the conference.
Are you presenting in the Marketplace? Here’s what you’ll need to prepare…
- A quick spiel or “elevator speech” about your case, program, tool, etc. that will get people interested in learning more. Practice it until it comes out naturally! We suggest you prepare several spiels of different lengths (30 seconds, 1 minute, etc.).
- Handouts about your program, tool, case, event, etc. that include further details. Include your contact information and web address on your handouts, or also provide a stack of your business cards.
- And if you are presenting a poster, you will need to prepare a visually interesting poster. See specs and suggestions for posters above.
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